Using IMAP with GMAIL

One problem with POP3 mail is that when you are downloading mails and suddenly an error has occurred, when you try to restart your download you will get duplicate mails!!! Now my inbox has over 8000 emails and its about 900MB in size, that would be very hard to manually delete those duplicate emails.

With IMAP hopefully that problem will be resolved since it has two-way syncing capabilities. IMAP stands for Internet Message Access Protocol. When using IMAP with GMAIL, all your labeled messages would arrive in folders, that is a label and inside the individual messages with its corresponding marks. Deleting a message in IMAP wont de deleted in GMAIL, you have to move it to the trash or delete it at GMAIL.

You can set your client to work offline to be able to download all your email messages, otherwise on most IMAP clients, it will only download the mail headers. When sending messages from your client creates new labels on GMAIL, they are marked as Sent Messages which indicates that the messages are sent from your mail client. When you create folders on your client they will be treated as label on GMAIL. There folder names which are reserved, they are Chats and Sent, when you try to create a folder with this name on IMAP they have a prefix IMAP/folder name on GMAIL.

Taken from GMAIL help center, How do actions sync in IMAP?

Enabling IMAP 1. Login to your GMAIL account 2. Click on the Settings Link on top of the page just beside your email address 3. Click on forwarding and POP/IMAP tab 4. On the IMAP access section, select enable IMAP if its not yet selected 5. Save Changes.

Configuring your client I'm using Outlook 2003, well use it as our client. Or you can click on the link below for your client. On user Information Your Name: the name that will appea in the From: field of outgoing messages. Email Address: your GMAIL email address

On Server Information Incoming mail server (IMAP): imap.gmail.com Outgoing mail server (SMTP): smtp.gmail.com

On Login Information User Name: Your Gmail username (including @gmail.com) Password: Your Gmail password

* Click on More Settings button and on the Outgoing Server tab, Check the box next to My outgoing server (SMTP) requires authentication. * Select Use same settings as my incoming mail server radio button.

On the Advanced tab make the following changes: Check the box next to This server requires an encrypted connection (SSL) under Incoming Server (IMAP) and also under Outgoing server (SMTP) * IMAP port is 993 * Outgoing SMTP port is 465 * Click OK * If you want to you click on Test Account Settings button to check if there are mistakes.

However, IMAP for GMAIL supports the following clients: * Outlook Express (Windows) * Outlook 2003 (Windows) * Outlook 2007 (Windows) * Apple Mail * Apple Mail 3.0 (Leopard) * Windows Mail * Thunderbird 2.0

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